TERMS AND CONDITIONS OF THE PHOTO TEAM & ASSOCIATED BRANDS

Effective Date: February 11th, 2025 (Replaces Previous Version: April 1st, 2023)

IMPORTANT NOTICE

By accessing this website or engaging in business with The Photo Team, Events Paparazzi, Open Photo Booths, Video 360 Booth, or The Glambot Booth, you agree to be bound by these Terms and Conditions. If you do not agree to these terms, you must immediately cease using this website and engaging in any further dealings with any of our brands.

The Photo Team reserves the right to update these Terms and Conditions at any time without prior notice. Continued use of our services after changes take effect constitutes your acceptance of the revised Terms and Conditions.

I. DEFINITIONS

• “The Photo Team” refers to The Photo Team Photography Ltd and all affiliated brands:
  • Events Paparazzi (eventspaparazzi.co.uk)
  • Open Photo Booths (openphotobooths.co.uk)
  • Video 360 Booth (video360booth.co.uk)
  • The Glambot Booth (theglambotbooth.com)
• “Website” refers to all pages and content within our domains.
• “Visitor/User” refers to any individual accessing any of the brands’ websites.
• “You/Your” refers to any Visitor, User, Purchaser, or Client engaging with any of our brands.
• “Photographer/Videographer” refers to individuals contracted to provide photography or videography services.
• “Purchaser/Client” refers to any individual or business purchasing services, photos, videos, or related products.
• “Confirmed Booking” refers to a booking that has been secured with either a deposit or full payment.

II. GENERAL TERMS AND CONDITIONS

1. Scope of Services

The Photo Team and its associated brands provide photography, videography, and experiential event services, including but not limited to:

• Professional event photography & videography
• Red carpet paparazzi-style photography (Events Paparazzi)
• Open-style and enclosed photo booths (Open Photo Booths)
• 360 video booths for immersive event experiences (Video 360 Booth)
• Glambot booths for high-speed cinematic event videos (The Glambot Booth)

All services are subject to these Terms and Conditions, and by booking any of these services, you accept these terms.

2. Amendments and Modifications

The Photo Team reserves the right to modify these Terms and Conditions at any time. The latest version will always be available on our website, and continued use of our services will constitute acceptance of the updated terms.

3. Intellectual Property & Use of Captured Media

By engaging The Photo Team and its associated brands, you grant us an irrevocable license to use captured images and footage for promotional and marketing purposes, including but not limited to:

• Website, social media, and digital advertising
• Print advertisements, brochures, and exhibition materials
• Photography competitions and industry publications

If you wish to restrict the use of your event’s imagery, a non-disclosure agreement (NDA) must be signed before the booking is confirmed.

III. SERVICE SETUP, ACCESS & OPERATIONAL REQUIREMENTS

1. Setup & Space Requirements

For Open Photo Booths, Video 360 Booth, and The Glambot Booth, clients must ensure:

• Sufficient space:
  • Open Photo Booths: Minimum 2.5m x 2.5m space
  • Video 360 Booth: Minimum 3m x 3m space
  • Glambot Booth: Minimum 4m x 4m space
• Clear access for setup and breakdown (free from fire exits and walkways).
• A stable and dedicated power supply near the installation area.

2. Loading Bay & Venue Access

• Clients must arrange venue access, including loading bays, security clearance, and parking permits in advance.
• Delays caused by venue restrictions will not extend the booking time.

3. Idle Time & Early Access Charges

• If a client requires early setup before the agreed start time, idle time charges apply.
• Billing begins from the time the setup is completed, regardless of whether the service is in use.

4. Fire Safety & Walkways

• Our equipment must not block fire exits, emergency routes, or general public walkways.
• If the designated setup area is unsafe, The Photo Team reserves the right to refuse installation without refund.

IV. CONFIRMED BOOKINGS & DOCUMENT PROVISION

1. Definition of a Confirmed Booking

   • A booking is only confirmed once a deposit or full payment has been received.
   • Tentative bookings without payment do not secure availability.

2. Provision of Documentation

   • PAT Testing (Portable Appliance Testing), PLI (Public Liability Insurance), and Indemnity documents will only be provided once a booking is confirmed.
   • Requests for documentation before a booking is secured will not be entertained.

V. SERVICE AVAILABILITY & RIGHT TO WITHDRAW SERVICES

1. All Services Are Subject to Availability

   • Bookings are confirmed only upon full payment.
   • Availability of services is not guaranteed until confirmed in writing.

2. Right to Withdraw or Modify Services

   • The Photo Team reserves the right to withdraw, suspend, or modify any service at its sole discretion.
   • If a service is withdrawn before confirmation, The Photo Team holds no liability.
   • If a confirmed service is withdrawn, The Photo Team will offer a reasonable alternative or refund for the affected portion.

3. Force Majeure Clause

   • The Photo Team is not liable for cancellations due to events beyond our control, including:
     • Natural disasters, extreme weather, pandemics
     • Power outages, equipment failure
     • Acts of terrorism, war, civil unrest

VI. FINAL AGREEMENT

• By paying an invoice from The Photo Team or any associated brand, you confirm that you have read, understood, and accepted these Terms and Conditions.
• It is your responsibility to seek clarification before making payment.

For queries, please contact [email protected]

The Photo Team reserves all rights.